Example email for rejections, see Application Process for more information :
Dear [Name of applicant],
Thank you for your application to [Name of camp] and your efforts to seek funding for your travel. We were very pleased to have a very large number at high-quality applications: we received nearly [Number of applications] of applications from NGO support professionals and staff working at the local level across [Name of region]. Due to the overwhelming response we were unable to conclude the selection process within the said timeframe. Please accept our apologies for any inconvience this may have caused.
The applications were reviewed by a [Number of people]-person selection committee made up of the advisory group, event supporters and the organisers and partners. The selection committee was tasked with the difficult job of not only selecting people who met the criteria of the event, but also of ensuring a balance of expertise and experience across countries, with only approximately [number of spaces] spaces available.
I am very sorry to inform you that due to this and the limited number of spaces at [Name of camp], we are unable to invite you to attend the workshop in [Location].
However, we would very much like to keep you involved. We would like to invite you to be part of a community space on non-governmental organisatons and Free & Open Source Software worldwide on http://www.foss4us.org. We will also email you information about the wiki that we will set up so you can read and contribute to discussions. We will inform you about other similar events conducted by the organisers. Please let us know if you do not want to be involved in this!
We sincerely hope we will have a chance to work together in the future.
Kind regards and many thanks once again for your interest in our workshop in [Location].
On behalf of the organising team,
[Name of organiser]